CITY OF SOUTH LYON
REGULAR CITY COUNCIL MEETING
March 28, 2005
Mayor Doyle called the meeting to order at 7:30 p.m.
Mayor
Doyle led those present in the Pledge of Allegiance to the Flag
PRESENT:
Mayor Doyle
Council Members: Crawford, Dryer, Schwarck and Wallace
City Manager Cook
Attorney Lee
City Clerk/Treasurer Zemke
Department Heads: Collins, Martin & Renwick
APPROVAL
OF MINUTES:
CM
3-1-05- APPROVAL OF MINUTES – MARCH 14, 2005
Motion by Crawford, supported by Schwarck
To approve the minutes of the regular meeting of March 14, 2005 as
written
VOTE:
MOTION CARRIED UNANIMOUSLY
APPROVAL
OF MONTHLY BILLS: None
APPROVAL
OF AGENDA
Councilman
Dryer stated that he would like to give an update on a recent MML meeting that
he and the Mayor had attended as well as the recent meeting with the Road
Commission for Oakland County. It
was the consensus of Council that this could be handled under Citizens’
Suggestions.
CM
3-2-05 – APPROVAL OF AGENDA
Motion by Wallace, supported by Dryer
To approve the agenda as presented
VOTE:
MOTION CARRIED UNANIMOUSLY
CITIZENS
SUGGESTIONS:
Councilman
Dryer stated that the Michigan Municipal League’s Legislative Conference was
held last Wednesday. Governor
Granholm opened the meeting. She
indicated that as far as she is concerned, cities have given up enough money,
and it should be the end of revenue sharing cuts.
She discussed the condition of Michigan Roads and indicated that there is
no money; the roads are going to get worse.
Other issues of discussion were some amendments to Proposal A and
Recycling. Michigan is one of the
worst states for recycling. He has
asked the City Manager to contact the Recycling Authority to give a presentation
on recycling. In addition, they
talked about land use and aquifer mapping.
Councilman Dryer indicated that he voiced our opposition to open lagoon
systems because of the effect on our ground water.
Discussion
was held on proposed legislation to limit water usage.
Councilman Wallace stated that they recently ran a program on the local
channel regarding watershed. He
stated that 3% of the water in the world is considered to be non-salt, and of
that 3%, 2% is polluted, leaving only 1% useable.
Mayor
Doyle stated that we recently held a meeting with the Road Commission for
Oakland County for the purpose of compiling our “wish list” of road repairs
and construction. There are not a
lot of funds available. We will be
seeing the paving of Nine Mile Road west of Dixboro this spring. City Manager Cook stated that he recently attended a meeting
regarding this project. The project
is scheduled to go out for bid in mid May and construction to begin some time in
June.
OLD
BUSINESS:
1.
Acceptance of Bids
a.
Cemetery Plat- Section Addition- Commerce Construction and
Landscaping- $77,991.00
City Manager Cook stated that we have a recommendation from
HRC to accept the low bid from Commerce Construction in the amount of $77,991.
This bid is considerable lower than the estimate.
The question was asked if the references for this company
have been checked. City manager
Cook stated that they have checked reference and thoroughly reviewed the bid.
Mayor Doyle asked if this will affect the garden plots.
City Manager Cook stated that we moved the addition to the north.
One small area of the gardens will be eliminated, but the two longer
areas will remain.
CM 3-3-05 – APPROVAL OF LOW BID – CEMETERY PLAT-SECTION
ADDITION
Motion
by Schwarck, supported by Crawford
To
approve the low bid from Commerce Construction and Landscaping in the amount of
$77,991 for the
Cemetery
addition provided they meet all City requirements
VOTE:
MOTION CARRIED UNANIMOUSLY
b.
McHattie Park Comfort Station- KEO Associates, Inc.-
$120,000.00
Mayor Doyle stated that this project is for public restroom
facilities in McHattie Park, which has been needed for a very long time.
City Manager Cook stated that we received a low bid from KEO
Associates in the amount of $120,000. HRC
is recommending approval of this bid.
Councilman Dryer stated that several years ago, Jeff Potter
approached him regarding serving on the Parks and Recreation Commission.
At that time, his wife indicated that he could join the commission if he
worked toward getting flush toilets in the Park.
That is now being accomplished.
CM 3-4-05 – APPROVAL OF LOW BID – MCHATTIE PARK COMFORT
STATION
Motion
by Crawford, supported by Dryer
To
approve the low bid from KEO Associates, Inc. in the amount of $120,000 for the
construction of the
Comfort
Station at McHattie Park
VOTE:
MOTION CARRIED UNANIMOUSLY
City Manager Cook stated that they will begin construction
within 30 days. He further stated
that all of these projects may not be complete by the end of the fiscal year, so
there may be some carryover.
c.
Sidewalk on Hagadorn- $71,596.10 and Water Service Leads-
$146,703.00- Peter A. Basile Sons, Inc.
City Manager Cook stated that part of this uses our CDBG
program grant funds. There are
actually two parts. The bid for the
sidewalk is $71,596.10 and the water service leads bid is in the amount of
$146,703. We should approve these
bids separately.
CM 3-5-05 – APPROVAL OF LOW BID – SIDEWALK ON HAGADORN
Motion
by Wallace, supported by Schwarck
To
approve the low bid from Peter A. Basile Sons, Inc. in the amount of $71,596.10
for the construction of
sidewalk
on Hagadorn
VOTE:
MOTION CARRIED UNANIMOUYSLY
Mayor Doyle stated that it should be noted that the sidewalk
will be constructed on the east side of Hagardorn.
CM 3-6-05 – APPROVAL OF LOW BID – WATER SERVICE LEADS
Motion
by Schwarck, supported by Crawford
To
approve the low bid from Peter A. Basile Sons, Inc. in the amount of $146,703
for water service leads
VOTE:
MOTION CARRIED UNANIMOUSLY
The question was asked if the residents affected will be
given notice. Superintendent
Renwick stated that they will be getting notices out to all of those affected.
City Manager Cook stated that the resurfacing will be
completed once all construction is complete.
2.
Contract for
Dispatch Police and Fire – City of Novi- $51,022.32
Mayor Doyle stated that before us is a letter of agreement
with the City of Novi for dispatch services.
The agreement calls for an increase of 4% over last year’s contract.
Chief Collins stated that they have provided us with
excellent services at a cost far less than what we could provide this service
for ourselves. He would urge
approval of the agreement.
CM 3-7-05 – APPROVAL OF AGREEMENT – CITY OF NOVI –
DISPATCH SERVICES
Motion
by Schwarck, supported by Dryer
To
approve the Letter of Agreement with the City of Novi for dispatch services in
the amount of $51,022.32
VOTE:
MOTION CARRIED UNANIMOUSLY
3.
Resolution opposing the elimination of the CDBG Program
City Manager Cook stated that there are nineteen agencies
that President Bush has proposed to merge into the Department of Commerce.
By doing so, this would eliminate the CDBG program.
We do get value for the program, which provides projects and activities
to the low and moderate income population.
He stated that he feels we should oppose the elimination of this program.
CM 3-8-05 - RESOLUTION
OPPOSING ELIMINATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Motion
by Dryer, supported by Wallace
WHEREAS,
the Community Development Block Grant (CDBG) program was enacted and signed into
law by President Gerald Ford as the centerpiece of the Housing and Community
Development Act of 1974; and
WHEREAS,
the CDBG program has as its primary objective “…the development of viable
urban communities, by providing decent housing, a suitable living environment
and expanding economic opportunities, principally for persons of low and
moderate income,” and
WHEREAS,
the CDBG program has considerable flexibility to allow communities to carry out
activities that are tailored to their unique affordable housing, public service
and neighborhood revitalization needs; and
WHEREAS,
throughout its 30-year history, the CDBG program has developed a strong
partnership among the federal, state and local governments, business and the
non-profit sector which carries out activities that improve the lives and
neighborhoods of low and moderate income families; and
WHEREAS,
this community receives a formula share of CDBG funds through the Oakland
County, Michigan urban county CDBG program and our residents participate in the
Oakland County CDBG Home Improvement and Housing Counseling programs; and
WHEREAS,
this community uses annual CDBG funds in the amount of $43,841 to benefit our
low and moderate income residents by making improvement in infrastructure in
eligible areas, which includes water, storm and sanitary and roads and
sidewalks, and
WHEREAS,
President Bush has proposed the elimination of the CDBG program in his fiscal
year 2006 budget, and
WHEREAS,
should such a proposal be enacted, it would severely diminish our community’s
capacity to address the necessary housing and public service needs of our 4,365
low and moderate income residents and to revitalize our neighborhoods, public
facilities and infrastructures for their benefit.
NOW, THEREFORE, BE IT RESOLVED,
that the City of South Lyon hereby calls on the Congress to preserve the
Community Development Block Grant (CDBG) Program within the Department of
Housing and Urban Development and provide a FY 2006 funding of at least $4.7
billion overall, with no less than $4.35 billion in formula funding.
BE IT FURTHER RESOVED,
that copies of this resolution be conveyed to the appropriate elected and
appointed officials of the Federal, State and Local governments and national
organizations.
VOTE:
MOTION CARRIED UNANIMOUSLY
4.
Purchase of Dump Truck- 2005- Est. cost- $96,000
Superintendent Renwick stated that he has proposed the
purchase of a new dump truck within next fiscal year’s budget.
We would be looking at 180 days for delivery, therefore he is looking for
approval to obtain bids and get an order in so that we make sure and have the
equipment before the next snow season.
The question was asked if we would be looking at
decommissioning any of the older vehicles.
Superintendent Renwick stated that we will have to replace the dump box
on the 1990 Chevy, more than likely, however we will be decommissioning it.
The question was asked if we would be looking at a variety of
makes. Superintendent Renwick
stated that we would be looking at all makes, and we would be bringing the bids
back to Council for approval. City
Manager Cook stated that this would be a bid item.
We need to keep our fleet up to date in order to service the community
and be ready for next winter.
CM 3-9-05 – AUTHORIZE THE LETTING OF BID – DUMP TRUCK
Motion
by Wallace, supported by Crawford
To
authorize the letting of bids for the purchase of a new dump truck at an
approximate cost of $96,000
VOTE:
MOTION CARRIED UNANIMOUSLY
NEW BUSINESS:
1.
Transportation
Agreement- The Peoples Express- $50,000 per year
Mr. Doug Anderson representing Northfield Human Services
Agency was present.
Mayor Doyle stated that what we have before us is a proposal
to take over our Senior van program. City
Manager Cook stated that we started meeting with Mr. Anderson last fall when he
came forward indicating that they would be receiving a grant in order to develop
and fund a regional transportation system.
Unfortunately, the grant was involved in some cuts at the state level.
During that process, we talked about them possibly providing us a
service. The contract proposed is
predicated on them being able to provide the same or better service than we can
provide for our seniors.
The question was asked of Mr. Anderson as to the number of
vehicles they currently have and how many do they anticipate getting in the
future. Mr. Anderson stated that
they currently have 12 buses or vans and two cars.
He stated that they do not have an immediate need to increase the fleet,
however they will need to once they go to a regional service.
Discussion was held on providing the same services.
Mr. Anderson stated that they actually provide for all public, not just
seniors. City Manager Cook stated
that you have to remember that when our van is down, we are out of service.
We would not be able to get assistance in purchasing a second van at this
point. If the contract is not met,
we do have the van to resume service.
The question was asked what type of notice they need to give
for scheduling. Mr. Anderson stated
that if there is a real issue, sometimes the same day.
Otherwise, they need 24-hour notice.
Superintendent Martin, who currently runs the City’s van service,
stated that we require 24-hour notice.
Mayor Doyle asked how we would get the information out to the
people that the change will take place. City
Manager Cook stated that we would get the information to the Senior Center for
their newsletter. Discussion was
held on forwarding the current phone number to the People’s Express.
Discussion was held on time frame for switching.
Mr. Anderson stated that the worse case scenario would be May 1st.
City Manager Cook stated that it is provided for in the contract that the
fees could be prorated if the service begins any sooner than May 1st.
Discussion was held on their service area.
Mr. Anderson stated that they cover Green Oak Township, the Northeast
corner of Washtenaw County, Dexter all the way to Brighton.
City Manager Cook stated that the only change in this is when
the regional system is established. At
that point we would see a 20% discount. Further, this contract does not expire until June 30, 2008.
The question was asked what would happen if we were simply
not happy with the service. City
Manager Cook stated that, with 30-day notice, we could cancel the contract.
Attorney Lee stated that it would have to be based on non-fulfillment of
the contract based on timeliness, etc.
CM 3-10-05 – APPROVAL OF CONTRACT – PEOPLE’S EXPRESS
Motion
by Crawford, supported by Wallace
To
approve the contract with the Northfield Human Services Agency for
transportation services in the
amount
of $50,000 per year
VOTE:
MOTION CARRIED UNANIMOUSLY
Superintendent Martin stated that he cannot say enough good
things about the people who run the City’s program. Mr. Anderson stated that he has talked with a couple of these
people about possible employment opportunities.
2.
Common Ground- Request for a $500.00 Contribution
City
Manager Cook stated that Chief Collins has indicated that Common Ground does
provide services to our residents much like HAVE to whom we do give funding.
Attorney
Lee stated Council cannot give charitable contribution.
If you wish to proceed, you may authorize the City Manager to enter into
an agreement with Common Ground or request that he bring an agreement back to
Council for authorization.
CM
3-11-05 – REQUEST AGREEMENT – COMMON GROUND
Motion by Wallace, supported by Schwarck
To request that the City Manager obtain an agreement with Common Ground
for a contribution of $500
VOTE:
MOTION CARRIED UNANIMOUSLY
CM
3-12-05 – ADJOURNMENT
Motion by Schwarck, supported by Dryer
To adjourn the meeting at 8:15 p.m.
VOTE:
MOTION CARRIED UNANIMOUSLY
Respectfully
Submitted,
_______________________________
________________________________
John Doyle, Jr., Mayor
Julie C. Zemke, City Clerk/Treasurer