CITY OF SOUTH LYON

CITY OF SOUTH LYON

REGULAR CITY COUNCIL MEETING

February 28, 2005

Mayor Doyle called the meeting to order at 7:30 p.m.

Mayor Doyle led those present in the Pledge of Allegiance to the Flag

PRESENT: Mayor Doyle

Council Members: Crawford, Dryer, Schwarck and Wallace

City Manager Cook

Attorney Lee

City Clerk/Treasurer Zemke

Department Heads: Collins, Martin & Renwick

APPROVAL OF MINUTES:

CM 2-1-05- APPROVAL OF MINUTES – FEBRUARY 14, 2005

Motion by Dryer, supported by Schwarck

To approve the minutes of the regular meeting of February 14, 2005 as written

VOTE: MOTION CARRIED UNANIMOUSLY

APPROVAL OF MONTHLY BILLS: None

APPROVAL OF AGENDA

Mayor Doyle stated that he would like to add Old Business #2 a) for appointments to the ZBA

CM 2-2-05 – APPROVAL OF AGENDA

Motion by Schwarck, supported by Wallace

To approve the agenda as amended

VOTE: MOTION CARRIED UNANIMOUSLY

CITIZENS SUGGESTIONS: None

OLD BUSINESS:

1. Liquor Control Commission – Resolution Issuing License per request of Don Waldenmayer – 126 E. Lake Street, South Lyon Theatre

Attorney Lee stated that based on the action previously taken by Council, he has drafted a resolution for submittal to the Liquor Control Commission. He stated that the resolution was drafted with Mr. Waldenmayer as the only person on the liquor license. If there are other parties, they would have to be added to the resolution.

Mr. Waldenmayer stated that it should state that the license would be issued to himself, Mark Coffey and Pamela Seeman.

Councilman Dryer stated that for clarification, the resolution indicates that the liquor license would be approved for these partners contingent upon completion of the plans as submitted and issuance of a Certificate of Occupancy within a one year time frame.

Mr. Waldenmayer stated that they would like to request that Council give them 18 months to complete the plans rather than 12 months. He stated that they do not know what they will get into once the renovations start. He discussed the plans and some of the items of concern. He further stated that if Council wishes to stick with the one year, they would ask that they be given the opportunity to come back for an extension if necessary.

The question was asked how soon they would be ready to begin construction. Mr. Waldenmayer stated that he has a $35,000 tap fee, which he is prepared to pay tomorrow. They would be going out for bids with all the bids back within four to six weeks.

City Manager Cook stated that a request for extension would not be inappropriate with a valid reason why they could not complete the project within the original time frame, given their investment. It is a resource that would be tied up for that period of time. If something does befall the project in the interim period, we do not have a license available for anyone who might request it.

Councilman Schwarck stated that he would like to give the extension right now, which would be August 31, 2006.

Councilman Dryer stated that he originally voted against the license. He does not feel it would be unreasonable for them to request an extension if they need it. It is a resource that will be tied up.

Mayor Doyle stated that he would like to see the time frame remain 12 months. This is an old building, but it is not a historic building. You may run into some issues, but we are not going to say if you are not done within the 12 months, too bad. However, by saying you have a 12 month window, it does ensure that you have some velocity on the project. We are putting a little more scrutiny on this project because it is the last license that we have. He does hope the project goes well, but he does not have a problem with reviewing it after one year.

Councilman Crawford stated that he would like to see it remain 12 months. Councilman Wallace stated that he is not for the project anyway, so his opinion on the time frame is a moot point.

Councilman Schwarck stated that he would like to remind Council that we have a group of gentlemen that have done a lot of work on two buildings within our downtown. It has been established that the theatre is probably not a historic building, but they are looking at investing a considerable amount of money into that building. They received an award for beautification of the City and they are looking at spending hundreds of thousands of dollars.

CM 2-3-05 – APPROVAL OF LIQUOR LICENSE – WALDENMAYER, COFFEY & SEEMAN

Motion by Schwarck

That the request from Donald Waldenmayer, Mark Coffey and Pamela Seeman, upon completion of construction based upon plans submitted dated April 14, 2003 and approved by the City on January 31, 2005, and the issuance of a Certificate of Occupancy issued no later than February 28, 2006, the City of South Lyon recommends the above application be approved for the issuance of the liquor license requested and be considered for approval

Motion failed due to lack of support.

No further discussion or comment was made on the issue.

2. Resignation – Zoning Board of Appeals – Benjamin Lick

Mayor Doyle stated that we have received a letter of resignation from Mr. Benjamin Lick due to he and his family moving out of state. He stated that he would like to thank Mr. Lick for his years of service on this board.

CM 2-4-05 – ACCEPTANCE OF RESIGNATION – BENJAMIN LICK

Motion by Crawford, supported by Wallace

To accept the resignation from Mr. Benjamin Lick from the Zoning Board of Appeals

VOTE: MOTION CARRIED UNANIMOUSLY

Mayor Doyle stated that Mr. John Druskinis has also resigned, but we have not received a formal letter of resignation. Attorney Lee stated that we do need a letter of resignation in order for Council to accept it.

Mayor Doyle stated that Mr. Jim Herman has been a resident of South Lyon for 6-7 years. He is a licensed builder currently working for Rainbow Relocation. In the past he has worked for Centex Homes and Toll Brothers. Mr. Herman has expressed interest in serving on this board and he feels that he is well qualified and would be an asset.

CM 2-5-05 – APPOINTMENT TO THE ZONING BOARD OF APPEALS

Motion by Doyle, supported by Wallace

To appoint Mr. James Herman to the vacancy on the Zoning Board of Appeals left by Mr. Benjamin Lick

Councilman Wallace asked where Mr. Herman lives. Mayor Doyle stated that he is a resident of Trotter’s Pointe. Councilman Wallace stated that he is hopeful that when we make appointments that we try and spread it around the community. We have a lot of people in Trotter’s Pointe currently serving on our boards and commissions. Mayor Doyle stated that we do not have a huge stack of applications on file. Councilman Wallace stated that when he was Mayor he used to go out and ask the people from different quadrants of the community instead of relying on them coming to us. Mayor Doyle stated that he does that as well.

VOTE: MOTION CARRIED UNANIMOUSLY

3. Contract–Road Commission for Oakland County–Storm Sewer Improvements-McHattie/Pontiac Trail

City Manager Cook stated that this is our joint agreement for improvements to the storm sewer at McHattie and Pontiac Trail. There will also be an adjustment on the grade of the sewer that runs through there. We are trying to get the sewer out of the manhole so it does not prevent the flow of the water. This is the interlocal agreement between the Road Commission and the City to split the cost 50/50.

The question was asked if this will solve both the flooding and the sewer. City Manager Cook stated they are also going to remove the sewer so that it wont interfere with the flow and restore the storm water movement along with some other improvements made by the property owner, hopefully will solve the problem.

The question was asked if Mr. Brown has installed a grease trap. Superintendent Renwick stated that it has not been done yet. It was stated that we need to follow up on that issue.

City Manager Cook stated that this also includes some work done by our engineers evaluating the situation. The gross cost of this should be right around where they have estimated and anything beyond that would be split 50/50. Councilman Dryer stated that the agreement indicates that their contribution is limited to a specific dollar amount. City Manager Cook stated that anything above the dollar amount would be split 50/50. That is there standard operating procedure.

CM 2-6-05 – APPROVAL OF LOCAL COST PARTICIPATION AGREEMENT – RCOC PROJECT NO. 48431

Motion by Dryer, supported by Crawford

To approve the Local Cost Participation Agreement for the improvements to Pontiac Trail/Lafayette Street at

McHattie Street, RCOC Project No. 48431

VOTE: MOTION CARRIED UNANIMOUSLY

4. Proposed Budget Amendment, FY 2004-05

City Manager Cook stated that this deals with the State Revolving fund. They have revised our debt schedule based on our draw down. We need to amend the budget to reflect the higher interest payment. There is no way for us calculate what our interest payment is going to be because we do not know what the draw down is going to be. It will change again for our next payment in November.

CM2-7-05 – APPROVAL OF BUDGET AMENDMENT

Motion by Dryer, supported by Wallace

To approve the budget amendment as presented (see attached budget amendment as part of these

minutes)

VOTE: MOTION CARRIED UNANIMOUSLY

NEW BUSINESS:

1. Upgrade City Hall Server

City Clerk/Treasurer Zemke stated we have a need for a new server for City Hall, and we have received three quotes. Tech Resources has been providing us service and products for a number of years and they have provided us with the low quote. This is a budgeted item and we are asking for approval of an amount not to exceed $11,961.50 given we are not sure about the time that will be involved for the installation. Labor will be billed at $85 per hour. Mr. Kirk Kopka from Tech Resources is present to answer any technical questions Council may have.

Councilman Wallace stated that anything that will help the office personnel do their job, he is all for it.

City Clerk/Treasurer stated that the server is old. We are having to delete needed history in order to make room for new data.

Councilman Dryer stated that this is listed as an Intel Xeon processor. This type of system is typically dual processors. He asked if this is what we would be getting. Kirk Kopka from Tech Resources stated that it is dual processors. Councilman Dryer asked if this will include all the data being restored on the new server. Mr. Kopka stated that it would. He stated that they will copy all the data from the existing file server, move it to a remote area, take down the old server, install the new server and restore all the data. As far as loss of data they are currently experiencing, the existing server has reached its capacity. The Fundbalance applications are taking up an astronimcal amount of server space. Five years ago when the server was installed, it was ideal, but the more applications and the more data that is being archived, it has pushed the limits of that server. The data storage on that was roughly 10gb. The new server will apply serial ATA drives 3 80gb serial 150s. One of the big questions is when will this have to be replaced again. Typically, you can usually project a minimum of 5-6 years. Speed will not be an issue and the server itself is upgradeable along the line.

Attorney Lee asked if we would have to have our software re-licensed with the new server. Mr. Kopka stated that as far as the operating systems go with the individual workstations, all will stay as is with no license requirements. There are some options listed for the newer versions of the Microsoft Office suite. Some of the workstations are still using some older versions. The licensing for the client access for the machines to connect to the network is bundled within this package. Attorney Lee asked if Tech Resources as our tech representative ensure that we have nothing but licensed software on our machines. Mr. Kopka stated that they absolutely do. City Clerk/Treasurer Zemke stated that we will be looking at upgrading our Microsoft Office options within the next fiscal year.

CM 2-8-05 – APPROVAL OF UPGRADES TO CITY HALL SERVER

Motion by Crawford, supported by Dryer

To approve the purchase of the file server for City Hall as presented from Tech Resources, Inc. in an

amount not to exceed $11,961.50

VOTE: MOTION CARRIED UNANIMOUSLY

Councilman Wallace stated that he would like to commend our Police Chief for helping to solve a crime in the Farmington area. Individuals involved in thievery ended up in South Lyon. Chief Collins was able to notify the Farmington police who were able to solve this crime. We salute him for his efforts.

CM 2-9-05 – ADJOURNMENT

Motion by Wallace, supported by Crawford

To adjourn the meeting at 7:55 p.m.

VOTE: MOTION CARRIED UNANIMOUSLY

Respectfully Submitted,

_______________________________ ________________________________

John Doyle, Jr., Mayor Julie C. Zemke, City Clerk/Treasurer