CITY OF SOUTH LYON

REGULAR CITY COUNCIL MEETING

February 14, 2005

 

Mayor Doyle called the meeting to order at 7:33 p.m.

Mayor Doyle led those present in the Pledge of Allegiance

 

PRESENT:            Mayor Doyle

            Council Members: Crawford, Dryer, and Wallace

            City Manager Cook

City Clerk/Treasurer Zemke

Department Heads: Collins & Renwick

Attorney Lee

ABSENT:            Council Member Schwarck & Superintendent Martin

 

APPROVAL OF MINUTES:

 

CM 2-1-05- APPROVAL OF MINUTES – JANUARY 24, 2005

 

     Motion by Crawford, supported by Dryer

 

     To approve the minutes of the regular meeting of January 24, 2005 as written

 

VOTE:                                                                                      MOTION CARRIED UNANIMOUSLY

 

APPROVAL OF MONTHLY BILLS: 

 

CM 2-2-05- APPROVAL OF MONTHLY BILLS

 

     Motion by Crawford, supported by Dryer

 

     To approve the monthly bills as presented

 

VOTE:                                                                                      MOTION CARRIED UNANIMOUSLY

 

APPROVAL OF AGENDA

 

City Clerk/Treasurer Zemke requested that New Business #2 be added as a Request for Authorization to Submit Grant Application.

 

CM 2-3-05 – APPROVAL OF AGENDA

 

      Motion by Wallace, supported by Crawford

 

         To approve the agenda as amended

 

VOTE:                                                                                      MOTION CARRIED UNANIMOUSLY

 

CITIZEN’S SUGGESTIONS

 

Mayor Doyle stated that he would like to recognize the passing of Mr. Roland Shoemaker.  He worked for the City for 20 years as the foreman of the cemetery crew.  He will be missed, and on behalf of the City of South Lyon he would like to pass along our condolences to his family.  Councilman Wallace stated that his leadership is evident in the magnificent care of the graveyard.  He stated that when Channel 2 News was doing a story about vandalism, the reporter commented that ours was the most beautiful cemetery she had seen.

 

OLD BUSINESS:

 

  1. Proposed refunding of 1996 Building Authority Bonds – Incorporation with the sale of new bonds for parking lot

 

 

City Manager Cook stated that we have a proposal from our financial advisor to refund our 1996 Building Authority bonds.  The savings would be approximately $80,000 and a cost of $45,500.  The City and School share the costs at 58%/42%.  This would also give us some assistance in the sale of the new bonds.    If we do not move forward with the sale of the bonds for the parking lot, we would simply refund the 1996 issue.  We did get a good rate when these bonds were originally sold, which is why there is not a greater savings.

 

CM 2-4-05 – APPROVAL OF REFUNDING 1996 BUILDING AUTHORITY BONDS

 

     Motion by Dryer, supported by Crawford

 

     To approve the refunding of the 1996 Building Authority Bonds

 

VOTE:                                                                                      MOTION CARRIED UNANIMOUSLY

 

  1. Bids – Security System – Confidential Material

 

Mayor Doyle stated that there was some confidential material enclosed in the packet.  He stated that there has been ongoing vulnerability assessment and reporting on our water system.  We have two bids for security upgrades as it pertains to these assessments.

 

CM 2-5-05 – APPROVAL OF BID – SECURITY SYSTEM

 

     Motion by Dryer, supported by Wallace

 

     To approve the bid from U.I.S. in the amount of $7,227 for security upgrades to our water system

 

VOTE:                                                                                      MOTION CARRIED UNANIMOUSLY

 

  1. Oakland County Outreach Meeting – February 23, 2005, 5:30-7:00 p.m.

 

City Manager Cook stated that he is brining this forth for informational purposes.  He stated that this is the same date as the Chamber of Commerce Awards Banquet.  No Councilmembers were interested in attending.

 

  1. City Council Appointment – Delegate for SEMCOG

 

City Manager Cook stated that former Councilman Selden had been the delegate and Councilman Crawford is the alternate.  He stated that the delegate must be an elected official.  They meet monthly at 3:30 p.m.

 

Discussion was held on conflict with the meeting times due to regular work hours.  Councilman Wallace agreed to serve as delegate for the time being.

 

CM 2-6-05 – APPOINTMENT OF DELEGATE – SEMCOG

 

     Motion by Dryer, supported by Crawford

 

     To appoint Councilman Tedd Wallace as delegate to SEMCOG

 

VOTE:                                                                                      MOTION CARRIED UNANIMOUSLY

 

NEW BUSINESS:

 

  1. Use of McHattie Park – American Cancer Society – Relay for Live – June 25 & 26, 2005, 10:00 a.m. to 10:00 a.m.

 

Mayor Doyle stated that we have a request from the American Cancer Society for the use of McHattie Park.  It was stated that this would be for a 24 hour period. 

 

Discussion was held on the use of tents.  City Manager Cook stated that they have indicated that they would use weights rather than putting stakes in the ground.  Further discussion was held on the request.

 

CM 2-7-05 – APPROVAL OF USE OF PARK – AMERICAN CANCER SOCIETY

 

     Motion by Crawford, supported by Wallace

 

     To approve the request from the American Cancer Society for the Use of McHattie Park on June 25 & 26,

     2005, 10:00 a.m. to 10:00 a.m.

 

VOTE:                                                                                      MOTION CARRIED UNANIMOUSLY

 

  1. Request for Authorization to submit Grant Application

 

City Clerk/Treasurer Zemke stated that we received the grant application last week, which is due by February 18th.  Part of the State’s Plan for the implementation of the Help America Vote Act is a statewide, uniform optical scan voting system. Federal funds as well as State matching funds have been allocated to provide one new optical scan voting machine per precinct.  The application is to the State of Michigan and requires authorization from City Council to submit the application on behalf of the City.  A resolution has been provided.  In addition to the equipment, the State has indicated that they will also pay for two years maintenance on the equipment beyond the warranty.

 

City Manager Cook asked if this was 100% funding. City Clerk/Treasurer Zemke stated that it is; no local matching funds required. 

 

Discussion was held on the Help America Vote Act and its relation to the State of Florida during the 2002 Presidential election.

 

CM 2-8-05 -Authorization for Grant Application

 

     Motion by Dryer, supported by Crawford

 

WHEREAS, the South Lyon City Council wishes to apply to the Secretary of State for a grant to purchase an optical scan voting system and related Election Management System (EMS) software to comply with the Help America Vote Act (HAVA).

WHEREAS, the South Lyon City Council has chosen to submit a grant application for a new optical scan voting system in 2005.

NOW, THEREFORE, BE IT RESOLVED that the City Clerk is authorized to submit this grant application on behalf of the City of South Lyon, Oakland County, on this 14th day of February, 2005.

 

VOTE:                                                                                      MOTION CARRIED UNANIMOUSLY

 

CM 2-9-05 – ADJOURNMENT

 

     Motion by Wallace, supported by Dryer

 

     To adjourn the meeting at 7:45 p.m.

 

VOTE:                                                                                      MOTION CARRIED UNANIMOUSLY

 

 

Respectfully Submitted,

 

 

 

_______________________________                                  ________________________________

John Doyle, Jr., Mayor                                                         Julie C. Zemke, City Clerk/Treasurer