Site Plan Review Process for the City of South Lyon

Adopted by the South Lyon Planning Commission

March 24, 1988

Revised-July 14, 1989

Revised-July 20, 2001

To all persons seeking site plan approval before the South Lyon Planning Commission, the following procedure shall apply:

Site plans shall be submitted as required in the South Lyon Zoning Ordinance and shall be prepared in accordance with the site plan review requirements of the zoning ordinance and this document.

An applicant seeking site plan approval shall first obtain a copy of the South Lyon Zoning Ordinance, Zoning Map and a copy of this document. The applicant should acquaint themselves with the applicable requirements and site plan processing format contained therein to make sure that:

1. The site is properly zoned to support the use proposed for development.

2. The building, height, bulk, density, area, off-street parking, landscaping and screening requirements are met.

Once an applicant is certain that the site is properly zoned and that the site plan is properly prepared, the applicant shall sign the attached checklist, detach it from this document and submit it, along with seventeen (17) FOLDED copies of the site plan to Planning Commission Coordinator for processing.

The Planning Commission Coordinator shall collect the application fee as established by City Council before processing any site plan. Upon collection of applicable fees the site plan will be forwarded with a letter of transmittal to all assigned review agencies set forth below.

Building Department                                     One (1) copy

DPW   Superintendent                                  One (1) copy

Police Department                                        One (1) copy

Fire Departments                                          One (1) copy

Planning Consultant                                      Two (2) copies

Engineering Consultant                                Two (2) copies

Planning Commissioners                             Nine (9) copies

The above review agencies, upon receipt of site plans from the City, shall review the site plan for compliance with applicable City codes and ordinances and forward their review comments in writing, to the Planning Commission Coordinator within twenty (20) working days. Upon request of the applicant,

copies of the review agencies comments shall be made available, after receipt of the comments by the City.

If all review agency comments are positive and no concerns are expressed relative to the site plan, the Planning Commission Coordinator shall notify the applicant and schedule the site plan for review by the Planning Commission no later than five (5) working days prior to the next scheduled meeting.

If any designated review agency comments note concern or problems with the site plan, the City shall not schedule the site plan for review by the Planning Commission.  Except in those instances where the applicant is aware that problems exist with the site plan and seeks site plan denial by the Planning 

Commission in order to gain access to the Zoning Board of Appeals.  

If problems are found by the reviewing agencies to exist with a site plan and the applicant does not wish to seek relief from the Zoning Board of Appeals, the applicant shall prepare revised site plans containing all modifications set forth in the review agency comments. Seventeen (17) of the FOLDED revised site plans shall be submitted to the City by the applicant to permit re-distribution to all review agencies.

Revised site plans shall be submitted to the Planning Commission Coordinator for referral to the review agencies in the same manner as followed for initial site plan review.

Again, upon request of the applicant, copies of the review agencies comments shall be made available, after receipt of the comments by the City.  The same procedure shall be followed for all subsequent revised site plans until all concerns expressed by the review agencies are satisfactorily resolved, only then shall the Planning Commission Coordinator schedule the site plan review by the Planning Commission in accordance with the minimum five (5) workdays scheduling procedure set forth above.

At the meeting, the Planning Commission shall review the site plan and will take one of the following courses of action:  

1. Approve the site plan

2. Table approval of the site plan

3. Disapprove the site plan

Approval of a site plan may be granted by a simple majority of a lawful quorum of the Planning Commission members in attendance. A stamped approved site plan with date of approval will be forwarded to the applicant with a letter of transmittal noting the approval.

If a site plan is tabled for further review, the Planning Commission will so note its reason(s) for such action. Absence of the applicant or any representative in place of the applicant, at a scheduled review of the site plan by the Planning Commission, may be grounds for tabling the site plan. If a site plan is  disapproved, the Planning Commission will note the reason(s) for disapproval and will return the site plan to the Planning Commission Coordinator.

A site plan disapproved by the Planning Commission will be:  

1. Revised and resubmitted for further review,

2. Scheduled for action by the Zoning Board of Appeals, or

3. Removed by the applicant from further consideration

A site plan disapproved by the Planning Commission will not be rescheduled for review by the Commission until the area(s) of concern noted in its disapproval have been satisfactorily resolved by:  

1. Submittal of a revised site plan

2. A favorable resolution of the problems by the Zoning Board of Appeals

Approval of a site plan by the Planning Commission will be in effect for a period of one (1) year from date of approval of the site plan. One (1) year site plan approval extensions may be granted by the Planning Commission upon review of a written request by the applicant documenting the reasons for an extension.

Revisions to an approved site plan, requested by an applicant, will be processed in the same manner as set forth herein for an initial site plan review.

The following site plan review checklists are provided for use by the applicant preparing a site plan for submittal and by the designated review agencies in making their review.

A site plan submitted for review and approval by the Planning Commission shall not be accepted unless the appropriate checklist has been reviewed by the applicant, the same's signature has been affixed to the checklist in the place provided for it, and the review fee paid.

During the course of preparing a site plan, the applicant may call the following designated review agencies for assistance in interpreting the applicable standards of the Zoning Ordinance and the requirements of the document.  

South Lyon Building Inspector                     248-437-5255

Police Department                                        248-437-1773

Fire Department                                            248-437-2616

DPW Director                                                248-437-4006

Planning Commission Coordinator            248-437-1735

City of South Lyon Site Plan Review Application Form

The Following, To Be Completed By Applicant Prior To Submittal Of Site Plan:

1. Developers Name _________________________________________________

Address ____________________________________________________

Phone Number ____________________________________________________

2. Legal Property Owner ________________________________________________

Address ____________________________________________________

Phone Number ____________________________________________________

3. Site Plan Designers __________________________________________________

Name ______________________________________________________

Address ____________________________________________________

Phone Number _______________________________________________

Registration Number __________________________________________

4. Description of Proposed Development: ________ New ________ Addition

5. If an appeal of the strict application of the standards of the Zoning Ordinance is to be taken, please so indicate below.

Appeal Requested_______________________________________________________

For City Use Only:

 Initial Site Plan Review fee paid (date)_______________________________________________

 Site Plan Application Number_____________________________________________

 Purchase Order Number ________________________________________________

____________________________________________________Residential Site Plan

________________________________________________Non-Residential Site Plan

Prior to submittal of a site plan, the applicant shall review the following elements for inclusion, where applicable, on the site plan, and shall be in sufficient detail to meet the intent and purpose of the review process. The applicant will check the box in the left hand column marked 'Applicant' only and will mark all applicable elements. A check mark by the applicant for each element involved will indicate that the applicant made the proper notation on the site plan. If the applicant is satisfied that all such information required is properly noted on the site plan, the applicant will sign and date the checklist in the place provided and submit the signed Site Plan Review Application Form with the site plan to the Planning Commission Coordinator. The applicant will check only the column marked 'Applicant'.

                                                                                                Checked by       Checked by

                                                                                              Applicant           Review Agency

1. Name of Development                                             ___________  ___________

2. Name, address & phone number of:

1. Developer                                                        ___________  __________

2. Legal Owner                                                   ___________  __________

3. Designer/Firm                                                 ___________  __________

4. Designer Registration No. and Seal               ___________  __________

3. Scale of Drawing

1. If less than 3 acres- 1” = 50'                          ___________  __________

2. If more than 3 acres 1" = 100'                        ___________  __________

3. Sheet size shall not exceed 24" x 36”            ___________  __________

4. Legend                                                               ___________  __________

4. Date                                                                            ___________  __________

5. North Point                                                                  ___________  __________

6. Complete legal description of entire site i.e. Metes & Bounds description if acreage Parcel, 

        lot #(s) and subdivision name. All Legal descriptions will include:

1. Gross # of acres                                                 ___________  __________

2. Net usable acres                                                ___________  __________

3. Section Number                                                ___________  __________

Checked by       Checked by

                                                                                                Applicant           Review Agency

7. Vicinity Sketch or Site Map which does

not have to be drawn to scale                                     ___________  __________

8. Topographic elevations at 10 foot intervals

on and off the site

1. Existing                                                               ___________  __________

2. Proposed                                                             ___________  __________

9. Existing drainage courses and existing lake or         

stream elevation's                                                       ___________  __________

10. The location of all existing & proposed on-site

utilities including their connection to

off-site utilities

1. Water Supply

Existing                                                           ___________  ___________

Proposed                                                        ___________  ___________

2. Sanitary Sewer Supply

Existing                                                           ___________  ___________

Proposed                                                        ___________  ___________

3. Storm Sewer Supply

Existing                                                           ___________  ___________

Proposed                                                        ___________  ___________

4. Electric Supply (above & below ground)

Existing                                                           ___________  ___________ 

Proposed                                                        ___________  ___________

5. Telephone Supply (above & below ground)

Existing                                                           ___________  ___________

Proposed                                                        ___________  ___________

6. Gas Supply

Existing                                                           ___________  ___________
Proposed                                                        ___________  ___________

7. Other

Existing                                                           ___________  __________   

Proposed                                                        ___________  __________

11. Existing Zoning Classification of the parcel                ___________  __________

                                                                                               Checked by       Checked by

                                                                                                Applicant           Review Agency

12. Existing Zoning Classification of adjacent parcels     ___________  __________

13. Existing land use on adjacent parcels                          ___________  __________

14. The location of all existing buildings                           ___________  __________

& structures within I00' of parcel

15. The location of all building and structures

on site.                                                                          ___________  __________

16. All building/structure height's                                       ___________  __________

17. Location of all off-street parking spaces

including required handicapped spaces,

vehicle maneuvering lanes, and service drives          ___________  ___________

18. Location of all loading/unloading facilities                   ___________  ___________

19. Location of all driveways, drives, and

turning lanes                                                                 ___________  ___________

20. Location of all drives, driveways & intersections

across abutting streets from parcel                              ___________  ___________

21. Names, locations, right-of-way widths,

center- lines, and pavement widths of all

bordering roads, streets, and easements                   ___________  ___________

22. Location of all sidewalks                                               ___________  ___________

23.  Critical site dimensions

1. Along property lines                                             ___________  ___________

2. Between buildings                                                ___________  ___________

3. Between parking & buildings                              ___________  ___________

4. Between parking & parcel lines                          ___________  ___________

5. Between principal & accessory buildings           ___________  ___________

6. Parking space width/length (typical)                     ___________  ___________

7. Vehicle maneuvering lane/service

drive widths                                                        ___________  ___________

8. Curb radius (entrances)                                          ___________  ___________

9. Between buildings & parcel lines                          ___________  ___________

10. Between buildings &

retention/detention ponds                                  ___________  ___________

    Checked by       Checked by

                                                                                                    Applicant           Review Agency

24. Building Layouts (typical floor plan) including:

1. Principal entrances & service entrances                 ___________  ___________

2. The relationship between units within

a building                                                              ___________  ___________

3. Exterior building wall facade drawings

of all exposed walls                                             ___________  ___________

25. Building elevation drawings showing the type

and color of exterior building wall facade

materials to be covered by signs to be

attached to the building                                                   ___________  ___________

26. Location, size & type of signs to be utilized

shall be provided for the site and building's

on the site. In instances where signs are not

determined due to unknown occupants at the

time of site plan review, it shall be required

that all signs receive the review and approval

of the Planning Commission prior to occupancy

of a structure.                                                                      ___________  ___________

27. The location and extent of any outdoor

storage areas                                                                      ___________  ___________

28. The type, height & extent of any outdoor

storage areas                                                                      ___________  ___________

29. The type & height of screening for trash

Receptacles                                                                        ___________  ___________

30. The location type & extent of any required

screening devices.                                                              ___________  ___________

31. A complete landscape planting plan identifying

all landscape plantings by location, type and

height. Where earth berms are used, their height

and width shall be noted and a cross section of

the berm included                                                              ___________  ___________

    32.  The location & type of all outdoor lighting                        ___________  ___________

                                                                                                             Checked by       Checked by

                                                                                                             Applicant           Review Agency

33. FOR MULTIPLE DWELLING DEVELOPMENTS:

1. The maximum lot coverage of all buildings   

shown                                                                         ___________  ___________

2. Formula for distances between buildings

shown                                                                         ___________  ___________

3. Site density computations including total

number of dwellings units and number of

bedrooms per unit. When development is in

phases, the requirements for b. and c.

above shall be shown for each phase.                      ___________  ___________

34.   FOR NON-RESIDENTIAL USES:

a.      Proposed use                                                              ___________  ___________

b.      Gross & net usable square feet of floor area              ___________  ___________

c.      Seating capacity or maximum occupancy

permitted                                                                      ___________  ___________

d.      Number of medical examining rooms

dental chairs, and square footage of

waiting rooms or beds                                                 ___________  __________

e.      Number of employees in largest working

shift                                                                              ___________  ___________

I hereby certify that I have read and understand the above Checklist items and  those items that apply 

to my site plan, are included on the site plan.

Signature of Applicant: ______________________________________________

Date Received: ___________________________________________________

Initials of accepting staff _____________________________________________

HAZARDOUS SUBSTANCES REPORTING FORM FOR SITE PLAN

Note: This form should be completed and submitted as part of the site plan for all facilities.

Name of business: _________________________________________________________

Name of business owner: ____________________________________________________

Street and mailing address: __________________________________________________

Telephone: _______________________________________________________________

I affirm that the information submitted is accurate.

Owner’s signature: _________________________________________________________

Information compiled by:____________________________________________________

Part I- Management of Hazardous Substances and Polluting Materials

1.      Y           N          Will the proposed facility expect to store, use or generate hazardous now or in 

                                   the future? If yes, please complete this form and submit with your site plan.

2.      Y           N          Will hazardous substances or polluting materials be reused or recycled on-site?

3.      Y           N          Will any hazardous substances or polluting materials be stored on-site? 

                                   If yes, identify the storage location on the site plan. Describe the size and type 

                                   of secondary containment structure here, on an attached page, or as a detail on 

                                   the site plan: _______________________________________________________

                                   ___________________________________________________________________

                                   ___________________________________________________________________

4.     Y           N         Will new underground storage tanks be located less than 2000 feet from drinking 

                                water wells serving two or more establishments, or less than 300 feet from a single-family

                                 drinking water well?

5.     Y          N          Are existing underground storage tanks on-site less than 200 feet from a drinking 

                                water well serving two or more establishments or less than 50 feet from a single-family 

                                household?

If the answers to #4 or #5 are yes, current or proposed activities may be in violation of State of Michigan 

underground storage tank regulations. Michigan Department of Environmental Quality, Environmental 

Response Division: 734-953-0241.