CITY OF SOUTH LYON
REGULAR CITY COUNCIL MEETING
June 11, 2007
Mayor Doyle called the meeting to order at 7:30 p.m.
Mayor
Doyle those present in the Pledge of Allegiance to the Flag
PRESENT:
Mayor Doyle
Council Members:
Dryer, Kivell, Kopkowski, Morelli and Wedell
City Manager Cook
Attorney Lee
City Clerk/Treasurer Zemke
Department Heads: Collins, Martin & Renwick
ABSENT:
Council Member Maida
APPROVAL
OF MINUTES:
Councilman
Wedell stated that on page 3 within the resolution, it states 2004 Tax Roll and
should be changed to 2007 Tax Roll.
CM
6-1-07- APPROVAL OF MINUTES – MAY 29, 2007
Motion by Wedell, supported by Morelli
To approve the minutes of the regular meeting of May 29, 2007 as amended
VOTE:
MOTION CARRIED UNANIMOUSLY
APPROVAL
OF MONTHLY BILLS:
Councilman
Kivell questioned the payment to HRC for the Whipple Street Project.
City Manager Cook stated that they are just about done with their punch
list items, and should be closing out the project in the near future.
He further stated that we are doing all of the close-outs on all of last
year’s projects and will be done by the end of the fiscal year.
CM
6-2-07- APPROVAL OF MONTHLY BILLS
Motion by Dryer, supported by Kivell
To approve the monthly bills as presented
VOTE:
MOTION CARRIED UNANIMOUSLY
APPROVAL
OF AGENDA
City
Manager Cook stated that he would like to add the quotes for the freight house
roof. It came in after the packet
went out and they would like to proceed with this project.
Discussion
was held on the need to rush this through and possible questions that could
arise. City Manager Cook stated
that the contractor has availability to do it the week of June 23rd.
It was determined that it could be put on the agenda for discussion and
tabled if there are further questions.
CM
6-3-07 – APPROVAL OF AGENDA
Motion by Dryer, supported by Morelli
To approve the agenda as amended by adding New Business #3 for discussion
of the Freight
House Roof
VOTE:
MOTION CARRIED UNANIMOUSLY
CITIZENS
SUGGESTIONS: None
OLD
BUSINESS:
1.
Second Reading- Mobile Home District Section- 102-263-
Subsection 7- State Licensed Adult Facility
Mayor Doyle asked if anything has changed since the first
reading. Attorney Lee stated that
there has been no change.
Councilman Dryer stated that there was a lack of support
originally, but because he was not present at the last meeting, he was curious
to know why there was a change of heart. Councilman
Kivell stated that the applicants were not present at the first meeting so they
could not ask specific questions. It
was a very vague understanding of what was trying to be accomplished.
When they came back to ask us to revisit the issue, Council did receive a
lot of the missing information that was not originally presented.
Councilman Morelli stated that what we need to vote on is not
what these individuals are looking to do, but rather this type of facility in
this district. If we approve this,
they would have to go back to the Planning Commission and meet all of the
requirements through special use.
CM 6-4-07 – SECOND READING & ADOPTION–ORDINANCE AMENDMENT-MOBILE HOME DISTRICT
Motion by Kivell, supported by Dryer
That this be the second reading and
adoption of an ordinance amendment to Section 102-263
Subsection 7 – State Licensed Adult
Facility – Mobile Home District (see attached amendment as part
of these minutes)
VOTE:
MOTION CARRIED (1 opposed)
2.
Second Reading- Ordinance to amend Section 94-65a- Cross
Connections
Attorney Lee stated that there have
been no changes since the first reading. The
only change is the portion that is underlined merely changing reference to the
State Statute.
CM 6-5-07 – SECOND READING & ADOPTION–ORDINANCE
AMENDMENT-SECTION 94-65a
Motion by Morelli, supported by Wedell
That this be the second reading and
adoption of an ordinance amendment to Section 94-65a – Cross
Connections (see attached amendment as part
of these minutes)
VOTE:
MOTION CARRIED UNANIMOUSLY
3.
Appointments/Resignations
Mayor Doyle stated that he is not yet ready to make the
appointment to Parks and Recreation as Randy Cortwright is out of town and he
wanted to talk with him prior to making the appointment.
Mayor Doyle stated that we do have a letter of resignation
from Norma Wallace. She is actually
resigning from the Housing Commission as well as the Board of Review.
She has many years of service to the City on various boards as well as
serving as City Clerk for over 20 years. We
need to accept that resignation.
Councilman Dryer stated that Norma is a great lady and has
served the City for many years. Her
son also served on Council for many years as well as serving as Mayor.
They have a lot of history in this town.
CM 6-6-07 – ACCEPTACE OF RESIGNATION – NORMA WALLACE
Motion
by Dryer, supported by Kopkowski
To
accept the resignation of Norma Wallace from the Housing Commission and Board of
Review
VOTE:
MOTION CARRIED UNANIMOUSLY
NEW
BUSINESS:
1.
109th MML Convention- September 18, 19 & 20
– Traverse City
Discussion was held on who would be attending the convention.
City Manager Cook stated that this is for notification purposes only and
will be put on a future agenda.
2.
Annual Contract for the Senior Center- $51,873
City Manager Cook stated that this is our annual contract for the Senior Center.
The amount is slightly less based on the agreed formula.
We need to approve this for the upcoming fiscal year.
Mayor Doyle asked if there is any anticipated issues
pertaining participation with the other communities. City Manager Cook stated that he is not aware of any issues.
This is in place with Green Oak and Lyon Townships.
Participation has increased in both townships.
CM 6-7-07 – APPROVAL OF CONTRACT – SENIOR CENTER -
$51,873
Motion
by Morelli, supported by Kopkowski
To
approve the contract with the South Lyon Community Schools for Senior Citizen
Programs in the
amount
of $51,873
VOTE:
MOTION CARRIED UNANIMOUSLY
3.
Freight House – Roof Quotes
City Manager Cook stated that Friday we received two quotes
for replacement of the roof on the freight house. They have asked that Council approve the quote from
Weathercraft Contracting.
Councilman Morelli asked if both roofs need to be replaced.
City Manager Cook stated that they are only asking for the freight house.
Councilman Wedell asked if this is our responsibility.
City Manager Cook stated that it is our building and it is part of the
operating costs.
Councilman Dryer asked if this is related at all to the
basement water issue. Superintendent
Renwick stated that it does not. The
basement issue has been taken care of.
Councilman Kivell stated that he has dealt with both
companies and they are both reputable. Weatercraft
is local and he likes the fact that we are supporting a local business.
Council Member Kopkowski stated that she too likes supporting
a local business. However, she
would have liked to see more local people take the opportunity to quote when
asked. City Manager Cook stated
that they did request three other bids with no response.
Mayor Doyle stated that he does know the individual and he
does do great work.
CM 6-8-07 – APPROVAL OF CONTRACT – WEATHERCRAFT
CONTRACTING, LLC
Motion
by Kivell, supported by Dryer
To
approve the contract with Weathercraft Contracting, LLC for roofing of the
freight house
Attorney Lee stated that this should reflect that it is a
contract between the City and the contractor, not the Historical Society.
They have authority to get bids for the work, but only the City can
contract with the company.
Councilman Kivell withdrew his motion and Councilman Dryer
withdrew support.
Discussion was held on the actual price.
City Manager Cook stated that it is the $59,200.
It was stated that it would also include $1.87 per square foot for any
wood deck repair. City Manager Cook
stated that some additional numbers were given in case they wanted to do
additional work.
Councilman Kivell asked if they will be able to match the
color. City Manager Cook stated
that he is not aware of any problem.
CM 6-9-07 – APPROVAL OF CONTRACT – WEATHERCRAFT
CONTRACTING, LLC
Motion
by Kivell, supported by Dryer
To
approve the contract between the City of South Lyon and Weathercraft
Contracting, LLC for the
complete
roofing of the freight house in the amount of $59,200 plus $1.87 per square feet
for wood
deck
repair if necessary
VOTE:
MOTION CARRIED UNANIMOUSLY
COUNCIL COMMENTS:
Councilman Kivell stated that there seems to be little
information in the newspaper about our meetings.
He would like to invite the newspaper, as there is representation here,
to recognize that we had a meeting at the very least and possibly a light
synopsis. There are people in the
community that the newspaper is their only link to what is going on in the City.
Council Member Kopkowski asked for additional information
about the census. She asked why we
would not even submit. City Manager
Cook stated that we have growth, but we cannot meet the 10% needed.
The last date we could submit is June 29th.
We still have approximately 215 non-response units throughout the City,
but that still would not get us to the point where we qualify nor would it
qualify us for the additional liquor license.
The question was asked if the 215 include the people that
ripped them up or returned them with no information. City Manager Cook stated we had a number that would not
respond or ripped them up. We had
to have a police cruiser in the area when we had a counter out there because of
the aggravations that were being experienced.
These are things that should not have happened.
Council Member Kopkowski stated that it had been indicated
that people were supplying wrong or no telephone numbers.
She stated that she was not asked her telephone number. City
Clerk/Treasurer Zemke stated that it was only requested on the call back sheets
that were left on the doors in case we had questions.
City Manager Cook stated that according to the Secretary of
State, we are not the only community that has run across this problem and has
simply dropped it because of the expense.
Council Member Kopkowski stated that she would like the
newspaper to write an article to let people know that it is really sad that they
did not cooperate. The
representative from the newspaper stated that the Editor is currently writing an
editorial.
Discussion was held on problems with enumerators.
The question was asked if there is going to be similar
problems with the 2010 census. City
Manager Cook stated that there are federal laws requiring them to respond, and
if they do not there are penalties. We
did not have that. In 1996 we had
similar problems, but we were able to get it accomplished.
Councilman Kivell stated that there was a great deal more
conversation in 1996 about it. In
hindsight, he should have suggested that we buy space in the paper to advertise
this. City Clerk/Treasurer Zemke
stated that we did do that, and before we even began this process, there was at
least three articles in the newspaper to tell people that this was coming.
City Manager Cook stated that it is disappointing to hear that when the
worker knocks on the door you see the people sitting in their living room and
they will not come to the door. The
lack of cooperation is evident, and you are not going to get the information.
It is that simple, and you cannot account for that.
Councilman Dryer stated that we did have some press at the
very beginning. But, it has been
nine months. We had problems with
workers and problems with counts coming, but he feels we should have been more
on top of it from the very beginning. City
Manager Cook stated that this is an experience that happened in other
communities throughout the State of Michigan.
He does not think that being more on top of it would change the outcome.
Councilman Morelli stated that every address in the City was counted
except for the 215 and we fell 757 short. City
Manager Cook stated that we would still fall short if we had those responses. Councilman Dryer stated that he is not sure about that.
We have had people leave through this process and we may have been able
to count those people before hand. City
Manager Cook stated that we have had decline since 2000, we have had people pass
away, and mortality rates are figured by the Census Bureau.
There is no way to track that. We
did as good of a job that we could. We
showed growth, but not enough. Furthermore,
you cannot assume that the 2000 census was totally accurate. There is no way to know the areas that were incorporated and
whether they stayed within the jurisdiction.
Discussion was held on the 2010 census.
City Manager Cook stated that they will work from the 2000 census number.
He further stated that it will take approximately 18 months before you
have an actual census number for 2010.
Discussion was held on problems with the post office.
City Manager Cook stated that we did have residents indicate that they
sent back the forms multiple times. City
Clerk/Treasurer stated that this is only one of the issues we have with the Post
Office and they are conducting an investigation.
Councilman Dryer stated that he was in Farmer Jack recently
and some of the workers were talking about Bush’s coming in.
City Manager Cook stated that in talking with the Manager, they do not
have a lot of information. Not a
lot of information is available at this time.
There is no closing date yet, but the warehouses are anticipated to close
by the 15th of the month.
Councilman Dryer stated that the next meeting will be his
last.
Councilman Wedell stated that he would like to make note of
the DEQ Compliance report of our Water Plant.
It indicates that this is a model facility, neat, orderly and appears to
be operating well and well operated. Superintendent
Martin stated that this is an inspection done twice per year.
They come in and go over everything.
A couple of things they commented on were extremely minor.
They worked very had and are extremely proud of it.
We are in compliance and are in great shape.
Councilman Wedell stated that the sign at the Bugsy
restaurant on the front wall is off and has been that way for some time as well
as the temporary signage coming off the building. He stated that he hoped that
we could ask them to straighten that up.
EXECUTIVE SESSION:
1.
Land Acquisition
CM
6-10-07 – ENTER INTO EXECUTIVE SESSION
Motion by Dryer, supported by Wedell
To enter into Executive Session for the purpose of discussing land
acquisition
VOTE:
MOTION CARRIED UNANIMOUSLY
Council
entered into Executive Session at 8:04 p.m. and reconvened the regular meeting
at 8:38 p.m.
CM
6-11-07 – ADJOURNMENT
Motion by Kivell, supported by Kopkowski
To adjourn the meeting at 8:38 p.m.
VOTE:
MOTION CARRIED UNANIMOUSLY
Respectfully
Submitted,
_
___________________________
_______________________________
John Doyle, Jr.
Julie
C. Zemke
Mayor
City Clerk/Treasurer